Job Description

Position Information
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Job Title: Receptionist / Business Office Clerk   Exemption Status/Test:   Non-Exempt

Reports to: Assistant Superintendent of Operations   Date Revised: May 16, 2022

Dept./School: Central Office Terms : 226 Days


Primary Purpose:

Under moderate supervision, respond to inquiries from staff, students, parents, and the public; provide requested information and/or referral to the appropriate parties; direct visitors; and provide general clerical support for the efficient operation of the central administration office.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to operate multi-line phone system

Effective public relations, organization, communication, and interpersonal skills

Ability to speak, read, and understand English

Ability to read and comprehend instructions

Ability to effectively present information in one-on-one situations

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Experience:

2- years of clerical experience in an office setting

1-year of accounting experience

Major Responsibilities and Duties:

Reception and Phones

1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.

2. Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.

3. Maintain visitor log and issue visitor passes.

4. Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.

5. Receive deliveries and disseminate materials and information to the appropriate parties.

Business Office Duties

6. Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.

7. Detect and resolve problems with incorrect orders, invoices, and shipments.

8. Balance general ledger and subsidiary accounts by reconciling entries.

9. Examine general ledger transactions for accuracy; make corrections as needed and inform supervisor of problems.

10. Compute and record cash receipts.

11. Balance bank statements.

Other

12. Provide clerical assistance as needed.

13. Compile, maintain, and file all reports, records, and other documents as required.

14. Maintain confidentiality.

15. Follow district safety protocols and emergency procedures.

16. Other duties as assigned.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system

Posture: Continuous sitting

Motion: Repetitive hand motions including reaching. Frequent keyboarding and use of mouse.

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Reception desk in the administrative/central office

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Reviewed by Date  

Received by Date  

Application Instructions

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