GC CO-OP SECRETARY OR CLERK DATA MGMT
705 E. Washington Avenue, Navasota, TX 77868
NAVASOTA ISDGrimes County Special Education Cooperative ________ Data Management/Records Clerk Job Title: Special Ed Data Management/Records Clerk Wage/Hour Status: Nonexempt Reports to: Director of Special Education Pay Grade: SS3 Dept/School: Central Administration/Grimes County Date Revised: 6/7/2021 Special Education Cooperative Primary Purpose: Manage data and records of Grimes County Special Education Shared Services Cooperative for children with disabilities. Provide clerical support for Special Education Cooperative department. General office duties as assigned. Qualifications: • High school diploma • Proficient clerical skills; Clerical/Office experience • Ability to develop spreadsheets, perform data analysis, word processing; Knowledge of Microsoft Office Programs, Word, Excel • Proficient in keyboarding and file maintenance • Effective organizational, communication, and interpersonal skills • Ability to understand detailed written or oral instructions • Ability to meet established timelines Duties and Responsibilities: 1. Assist Program staff with clerical tasks (i.e. photocopy, print, fax, assemble information packets) 2. Perform routine checks and comparisons of reports or records for compliance with specific program requirements 3. Prepares and completes mailing process of student records or correspondence 4. Assists with organizing of records, maintaining of Special Education student folders, and other permanent records assigned and while protecting confidentiality of student records and information 5. Prepare and process record requests from other schools and colleges for student records 6. Schedules meetings with parents and districts 7. Answer telephones and respond to inquiries 8. Assist students/parents with general information 9. Use esped - Student Information System to add, edit and monitor Special Education students 10. Compile Compliance Reports - Cumulative data source to add, edit and monitor all Special Education students (all schools & sites) 11. Audit and Review (Internal Monitoring) 12. May involve travel to multiple resource centers 13. Support program staff 14. Participate in department and program trainings and meetings 15. Communicates effectively and timely with all staff 16. Facilitates successful monitoring and completion of compliance checklists of IEPs as meetings occur 17. Operates SEIS related duties 18. Strictly adheres to timelines 19. Perform other tasks as assigned 20. Adhere to attendance policies 21. Ensure district compliance with state, federal, and local laws and policies regarding 22. Facilitate student referrals to agencies and organizations as required Mental Demands: Ability to communicate effectively (verbal and written), interpret policies and procedures, reason, read, understand verbal instructions, coordinate, compile, and maintain emotional control under stress. May work with frequent interruptions. Physical Demands: Ability to lift and/or carry moderate weight, sit, stand, walk, reach, repetitive hand motions. Standard office equipment. Prolonged sitting, occasional bending/stooping. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may required. Approved by ______________________________________ Date _____________________ Reviewed by ______________________________________ Date _____________________